Backup for Microsoft Office 365 with NAKIVO Backup & Replication

NAKIVO Backup & Replication is an automated solution that safeguards your Microsoft Office 365 data against multiple threats. Deploy the solution in under 3 minutes to protect your cloud data against accidental data deletion and modification with seamless backup and near-instant recovery. NAKIVO Backup & Replication is your best bet against losing Exchange Online, OneDrive for Business, and SharePoint Online data. The solution’s predictable and reliable performance allows you to take your focus off data protection and concentrate on other more pressing activities.

NAKIVO Backup & Replication is designed to maximize flexibility and control of data protection, in general, and recovery, in particular. The solution offers several recovery options for OneDrive for Business, SharePoint Online and Exchange Online backups. Create up to 4,000 recovery points to retrieve the exact version of data you need. But recovery flexibility doesn’t stop there. Rather than recovering entire Microsoft Office 365 accounts, run granular recovery. This way, you can regain your access to lost emails, folders, files, document libraries or lists within mere minutes. There’s more: You can restore your data to the original or a different Microsoft 365 location.

By backing up Microsoft Office 365 data and storing it locally, your organization can operate with a strong focus on compliance. For one thing, you minimize the risk of data deletion and corruption. For another, you can effortlessly fulfill e-discovery requests and other compliance requirements using the comprehensive search capabilities of NAKIVO Backup & Replication. Specifically, you can search through your OneDrive for Business files, SharePoint Online sites, and Exchange Online mailboxes. To facilitate your regulatory compliance efforts further, NAKIVO Backup & Replication offers you a set of highly adjustable backup retention policies. Set the policies once and they will automatically apply to newly added Microsoft Office 365 job items.

Our solution allows you to keep pace with the latest technological breakthroughs to boost data safety in your organization. Establish improved RTOs and RPOs and reach them effortlessly with NAKIVO Backup & Replication. You can back up your Microsoft 365 accounts as often as you need for maximum data protection and availability. And if you need to access lost data, restore it granularly instead of running the full recovery. Thus, you can save time and avoid needless business disruptions. By improving RTOs and RPOs, you can ensure uninterrupted data availability for your colleagues, thereby facilitating their professional efforts.

Use NAKIVO Backup & Replication to store your Microsoft Office 365 data on-premises for quick and easy access. By making your backups readily available, the solution allows improving recovery times for your Exchange Online, OneDrive for Business and SharePoint Online data. Another major advantage of local storage is cost savings. Rather than regularly paying cloud storage bills, you can make a one-time investment in local storage infrastructure, which you can fully control. Last but not least, local backups make it easier to comply with multiple industry regulations.

NAKIVO Backup & Replication takes a lot of effort out of organizing your daily data protection routines. You can still use the solution to manually launch backup jobs, but you can also automate repetitive data protection tasks. Simply schedule your backup and recovery jobs and manage them via the Calendar dashboard. The built-in functionality offers you a comprehensive view of data protection workflow, thereby allowing you to avoid overlaps and network congestion. The set-it-and-forget-it approach Microsoft 365 backup holds tremendous potential for time savings. By saving as much time as possible on data protection, you can improve your productivity in other areas of your work.

The first thing everyone notices about NAKIVO Backup & Replication is its intuitive interface. Even without prior training, you can effortlessly manage backup and recovery tasks. Here’s how to backup Exchange Online, OneDrive for Business or SharePoint Online data in just three steps. Start by adding a Microsoft account that needs protection to your NAKIVO Backup & Replication inventory. Then, create a SaaS Backup Repository to store backups of your Microsoft 365 data locally. Finally, run a backup job. If you need to restore Microsoft 365 data, run a granular recovery with similar ease. The simplified administration of data protection activities cuts staff training costs, allowing you to spend your IT budget elsewhere.

NAKIVO Backup & Replication is a scalable data protection solution that can support rapid business growth. You don’t have to worry about the protection of Microsoft Office 365 data as the number of employees grows. With a single deployment of the solution, you can back up thousands of Microsoft Office 365 user accounts. Thus, you can effortlessly adapt to the speed at which your company is growing without modifying your infrastructure. You should also know that the solution’s Microsoft Office 365 data protection functionality is licensed per user, which allows you to avoid needless spending. You can add Backup for Microsoft Office 365 to any NAKIVO Backup & Replication edition and license type you currently have and pay only for what you need.

NAKIVO Backup & Replication delivers comprehensive data protection for the key apps of the Microsoft Office 365 suite: Exchange Online, OneDrive for Business and SharePoint Online. These apps make your organization more flexible and productive, and protecting the data residing in them is essential for your organization. NAKIVO Backup & Replication allows you to preserve the value of your Microsoft Office 365 data by backing it up to local storage. Files, folders, sites and emails can be seamlessly backed up and preserved for as long as you need. With a single deployment of the solution, your company can retain full ownership of its data.

NAKIVO Backup & Replication is an integral part of your ransomware response plan. The solution is here so you don’t have to pay the ransom and withstand other consequences of a ransomware attack. If cybercriminals encrypt your Microsoft 365 data, restore it from a local backup to avoid costly downtime. While it’s not possible to prevent a ransomware attack in the cloud, the protection of data residing locally is entirely in your hands. By having Microsoft Office 365 data backed up locally, you gain leverage against ransomware attackers. Rather than starting the negotiations, restore the entirety of your data using highly-automated routines.

Tight integration with Microsoft Office 365 allows you to run backups without interrupting the smooth functioning of Exchange Online, OneDrive for Business and SharePoint Online. It means you can schedule backups during work hours. While backups are running in the background, Microsoft Office 365 accounts can be actively used to create files, send emails and conduct other professional activities. If any Microsoft 365 item is lost, you can recover it quickly to the same account or a different one for optimal workflow continuity.

The unified web interface of NAKIVO Backup & Replication immediately places you at the center of data protection activities, enabling intuitive interaction right from the start. Use the simple Dashboard to create, view, run, and manage backup jobs for Exchange Online, OneDrive for Business and SharePoint Online. We’ve strived for clarity and consistency when designing the solution’s interface so that you don’t have to spend too much of your time learning your way around it. The ease of use and instant availability via the web interface allow you to manage data protection activities on your own or delegate them whenever the need arises.

With the daily flow of emails and frequent changes to OneDrive documents and SharePoint Online sites, Microsoft Office 365 data needs to be backed up regularly. Performing full daily backups is time-consuming and resource-intensive, using a lot of storage space, especially in large environments. With NAKIVO Backup & Replication, Microsoft Office 365 backups are incremental by default, that is, previously backed-up data is skipped and only new objects are copied and added to the storage. As you have much less data to back up, incremental backups are faster, take up less storage space and produce less network load than full backups.

If you are concerned about losing control over your Microsoft Office 365 data, the best approach is to ensure that you have access to your cloud data at all times by backing them up. With NAKIVO Backup & Replication, you can perform Office 365 backups regularly and store these backups on-premises for accessibility and immediate recovery. With all your Microsoft Office 365 data in one place, you gain centralized control of data and ensure that you can recover any missing emails, files, folders, document libraries or lists whenever you need them.

After each incremental Microsoft Office 365 data backup, a recovery point is created representing a version of your data at a specific point in time. By defining a backup rotation scheme, you maintain the lifecycle of these recovery points. This way, you save storage space as expired recovery points are replaced with newer ones. With up to 4,000 recovery points per Office 365 backup job, the points can be rotated daily, weekly, monthly and yearly using the grandfather-father-son (GFS) scheme. This ensures that you always have access to your Microsoft Office 365 data while saving storage space costs.

Backup administrators are faced with the difficult task of ensuring that backups are always up to date. You can automate Office 365 backup activities with the advanced backup job scheduling features in NAKIVO Backup & Replication. The Calendar Dashboard offers a unified view of your past, current, and future backup jobs. You can see job durations in the past and estimates for the future, and resolve any potential job overlaps. With this information at hand, you can easily schedule Office 365 backup jobs to run as often as you need for maximum efficiency.

When an Exchange Online email, OneDrive for Business file or SharePoint Online site item is accidentally or intentionally deleted, full recovery can be time consuming. What you need is granular recovery to restore only the folders, files, emails, document libraries or lists that you need. Backup for Microsoft Office 365 allows you to recover items directly from backups to the original or a custom location. With the intuitive web user interface, you can select an Office 365 backup and a recovery point, browse through the contents and locate the item you want to recover for fast and smooth recoveries.

Although electronic data is more accessible and easier to browse, searching and browsing this data are not always optimized, especially in data protection software. NAKIVO Backup & Replication delivers advanced search capabilities for Office 365 backup data, giving you the upper hand in the course of legal proceedings or when you are requested to submit data for inspections. Easily browse through the Office 365 backups to locate and retrieve the data you need in a matter of minutes. Keep an eye on your business data to stay away from unwanted fines, penalties and legal disputes.

Sometimes, the main threat to data safety is on the inside. Whether this internal security threat is an unintentional file deletion by an inexperienced user or a malicious attack by a rogue employee, you can improve the security of your Office 365 backup and recovery activities by restricting access and actions to users in the interface. With role-based access control (RBAC), you can create multiple user roles and assign a set of specific access permissions to each of them. This way, you can manage who can run Office 365 backup and recovery activities and to what extent.

As your business grows and the number of employees increases, your Office 365 backup needs change as well. So, you need a flexible backup and recovery solution that can be scaled to protect your Microsoft Office 365 environment. NAKIVO Backup & Replication can be easily scaled up (or down) to protect thousands of users per one software deployment. With NAKIVO Backup for Microsoft Office 365 licensed on a per-user basis, you only pay for what you need.

Ransomware poses one of the most serious threats to businesses, costing hundreds of thousands of dollars for data recovery, reputational damage and business downtime. With cyberattacks growing more frequent and sophisticated, a rock-solid ransomware protection plan is essential for business continuity and resiliency. Microsoft Office 365 user accounts have always been primary targets for ransomware attacks. With collaboration tools like Exchange Online, OneDrive for Business and SharePoint Online, malware can spread across multiple accounts like wildfire, resulting in even greater damage. Even though Microsoft Office 365 provides malware protection, attackers often manage to break this first line of defense and infiltrate your network, rendering business data inaccessible. NAKIVO Backup & Replication helps you ensure smooth recovery if your Microsoft 365 data is encrypted or locked by ransomware. The solution offers a range of backup and recovery options, enabling you to restore Office 365 data without paying the ransom.

A reliable backup solution is the most effective way to protect your systems against ransomware and ensure successful ransomware recovery when all else fails. NAKIVO Backup & Replication creates regular incremental backups of your Exchange Online, OneDrive for Business and SharePoint Online data to ensure recovery in case of a ransomware attack. Increasing Office 365 backup frequency ensures the most recent data is included, resulting in minimal data loss during ransomware recovery operations. NAKIVO Backup & Replication allows you to maintain a copy of Microsoft Office 365 data on-premises to ensure data remains safe from cybersecurity threats. This guarantees that you can quickly resume operations if your systems get infected with ransomware. Storing your Exchange Online, OneDrive for Business, or SharePoint Online backups on-premises also allows for faster data access and ransomware recovery.

Your backup solution is as good as the recovery options it provides to help you get back up and running quickly after a ransomware attack. When it comes to ransomware recovery of encrypted Microsoft Office 365 data, NAKIVO Backup & Replication enables you to instantly recover entire mailboxes and individual emails, OneDrive files or folders, and SharePoint Online document libraries and lists directly from on-premises backups. The solution allows you to keep up to 4,000 recovery points for your Microsoft Office 365 backups, so you don’t have to recover an entire user account to recover just one item in the event of ransomware. With granular object recovery:

• choose the recovery point
• browse or search contents
• choose the clean version of the required item (email, folder, file, document library or list)
• recover the item to the original or a different location

You can also protect your Microsoft Office 365 backups from unauthorized access! After protecting your business data against ransomware by backing it up, you need to make sure that your backups and data protection activities, in general, cannot be tampered with. To enhance the security of your Microsoft Office 365 backups, NAKIVO Backup & Replication provides you with role-based access control (RBAC) to ensure that unauthorized users cannot modify or overwrite your Microsoft 365 backups. You can assign particular roles and permissions for each part of the Microsoft Office 365 backup and recovery process to your employees and grant only the amount of access they need to perform their jobs. Authorized users can be set up to only view, edit, delete or create Microsoft 365 backup and recovery jobs. The role-based access control (RBAC) feature in NAKIVO Backup & Replication can help you restrict access to your Microsoft Office 365 data protection activities and ensure that ransomware-infected users cannot infect your backups.