Backup for Microsoft Office 365

With NAKIVO Backup for Microsoft Office 365, you can protect your application data and eliminate the risks of data loss or corruption. Take full control of your data with reliable backups of Exchange Online mailboxes and OneDrive for Business files. Although Microsoft maintains nearly uninterrupted uptime for Microsoft Office 365 users, its responsibility for your data doesn’t go beyond geo redundancy, which is not the same as backups. Whether it’s accidental deletion or modification, or internal or external security threats, NAKIVO Backup & Replication ensures that your data is accessible and recoverable at any time.

NAKIVO Backup & Replication offers multiple recovery options for Microsoft 365 backups. With regular backups of your Microsoft Office 365 data and the ability to retain up to 4,000 recovery points, you can roll back to a specific point in time and recover the version of your data that you need. In addition to this flexibility in recovering different versions, you get granular recovery so you are able to retrieve only the email, folder or file that you need without recovering an entire account. Browse a backup and recover the items you need to the original or a custom location.

NAKIVO Backup for Microsoft Office 365 allows you to meet regulatory compliance requirements and fulfil e-discovery requests with the comprehensive search capabilities of Exchange Online and OneDrive for Business backups. You can perform searches in your backups of OneDrives and mailboxes based on keywords in the subject line, email body, email address, or name of the folder or file. These searches are fast, allowing you to promptly provide the requested information. Having your data reliably backed up protects you from internal security threats: an employee is unable to delete an email to hide its incriminating content from legal departments or human resources.

NAKIVO Backup & Replication helps you meet both the recovery time objectives (RTOs) and recovery point objectives (RPOs). You can run backup jobs as often as every minute for the purpose of achieving lower PROs. The ability to recover Exchange Online and OneDrive for Business items without restoring the entire backup first lets you improve your RTOs. This, in turn, helps you nearly entirely eliminate the disruptions in your business continuity, which is especially important for companies that are striving to deliver their services on a continuous basis.

With an Exchange Online or OneDrive backup stored on-premises, you get three major advantages. First, on-premises backups are easily accessible and readily available which can significantly improve recovery times of your mailbox or OneDrive data. Second, the hardware for an on-site backup infrastructure is a one-time investment and you don’t have to pay monthly fees as with cloud storage. Third, by storing backups on-premises, you can ensure compliance with industry-specific regulations that stipulate where personal data must be stored.

In addition to running backups ad hoc by manually launching jobs, the scheduling functionality of NAKIVO Backup & Replication allows you to adopt a set-it-and-forget-it approach. Once you create a backup schedule, there’s little manual intervention needed. The built-in Calendar Dashboard provides you with a bird’s-eye view of all of your past, current and future data protection jobs. This tool helps you avoid job overlaps and network congestion, which could otherwise affect the performance of your infrastructure. With the routine data protection workflow automated, administrators can redirect their time and attention to other IT-related tasks.

The intuitive web user interface of NAKIVO Backup & Replication simplifies the administration of your Microsoft 365 backup and recovery jobs. Easily manage your Microsoft Office 365 data protection activities, without spending any time or resources on training your IT staff. To start backing up Exchange Online and OneDrive for Business data, add the Microsoft Office 365 account to the inventory, create a Backup Repository and run a job to start the backup process. Similarly, you can easily run granular recoveries of the items you need. The software is as simple and easy to use as it is to deploy.

NAKIVO Backup & Replication delivers the scalability required by a rapidly growing infrastructure. With Backup for Microsoft Office 365, protect thousands of Exchange Online and OneDrive for Business users with a single deployment of the software. You can easily adapt to changing needs in your environment without making any significant modifications in the existing setup, which allows you to reduce the cost implications of infrastructure growth. What is more, Backup for Microsoft Office 365 is licensed per user and can be combined with any edition and license type, meaning that you only pay for what you need.

With the daily flow of emails and frequent edits to OneDrive documents, Microsoft Office 365 data needs to be backed up regularly. Performing full daily backups is time-consuming and resource-intensive, using a lot of storage space, especially in large environments. With NAKIVO Backup & Replication, Office 365 backups are incremental by default, that is, previously backed-up data is skipped and only new objects are copied and added to the storage. As you have much less data to back up, incremental backups are faster, take up less storage space and produce less network load than full backups.

If you are concerned about losing control over your Microsoft Office 365 data, the best approach is to ensure that you have access to your Exchange Online and OneDrive for Business data at all times by backing them up. With NAKIVO Backup & Replication, you can perform Office 365 backups regularly and store these backups on-premises for accessibility and immediate recovery. With all your Microsoft Office 365 data in one place, you gain centralized control of data and ensure that you can recover any missing emails, files, or folders whenever you need it.

After each incremental Office 365 data backup, a recovery point is created representing a version of your data at a specific point in time. By defining a backup rotation scheme, you maintain the lifecycle of these recovery points. This way, you save storage space as expired recovery points are replaced with newer ones. With up to 4,000 recovery points per Office 365 backup job, the points can be rotated daily, weekly, monthly and yearly using the grandfather-father-son (GFS) scheme. This ensures that you always have access to your Microsoft Office 365 data while saving storage space costs.

Backup administrators are faced with the difficult task of ensuring that backups are always up to date. You can automate Office 365 backup activities with the advanced backup job scheduling features in NAKIVO Backup & Replication. The Calendar Dashboard offers a unified view of your past, current, and future backup jobs. You can see job durations in the past and estimates for the future, and resolve any potential job overlaps. With this information at hand, you can easily schedule Office 365 backup jobs to run as often as you need for maximum efficiency.

When an Exchange Online email or OneDrive for Business file is accidentally or intentionally deleted, full recovery can be time consuming. What you need is granular recovery to restore only the folders, files, or emails that you need. Backup for Microsoft Office 365 allows you to recover Exchange Online or OneDrive for Business items directly from backups to the original or a custom location. With the intuitive web user interface, you can select an Office 365 backup and a recovery point, browse through the contents and locate the item you want to recover for fast and smooth recoveries.

Although electronic data is more accessible and easier to browse, searching and browsing this data are not always optimized, especially in data protection software. NAKIVO Backup & Replication delivers advanced search capabilities for Office 365 backup data, giving you the upper hand in the course of legal proceedings or when you are requested to submit data for inspections. Easily browse through the Office 365 backups to locate and retrieve the data you need in a matter of minutes. Keep an eye on your business data to stay away from unwanted fines, penalties and legal disputes.

Sometimes, the main threat to data safety is on the inside. Whether this internal security threat is an unintentional file deletion by an inexperienced user or a malicious attack by a rogue employee, you can improve the security of your Office 365 backup and recovery activities by restricting access and actions to users in the UI. With role-based access control (RBAC), you can create multiple user roles and assign a set of specific access permissions to each of them. This way, you can manage who can run Office 365 backup and recovery activities and to what extent.

As your business grows and the number of employees increases, your Office 365 backup needs change as well. So, you need a flexible backup and recovery solution that can be scaled to protect your Microsoft Office 365 environment. NAKIVO Backup & Replication can be easily scaled up (or down) to protect thousands of users per one software deployment. With NAKIVO Backup for Microsoft Office 365 licensed on a per-user basis, you only pay for what you need.

After deleting the Microsoft Office 365 user account of an employee who has left your organization, Microsoft only stores the data associated with that account for 30 days before deleting it. However, your organization may need to access a former employee’s data in the future for regulatory compliance purposes or to fulfill legal requests for information. Use Backup for Microsoft Office 365 to regularly back up Office 365 mailboxes and OneDrive user accounts, thereby ensuring that you can recover your data when you need to whatever the employee’s status. If an employee does leave the company for any reason, you will have a copy of their mailbox and OneDrive, including emails and files, that you can access whenever you need. Moreover, with NAKIVO Backup & Replication, you get granular recovery, allowing you to restore individual folders, files, and emails. Search and browse the backup versions and recover only the items you are looking for.

Microsoft Office 365 imposes limits on mailbox size depending on the plan. Additional shared mailboxes and archive mailboxes consume additional storage. Nevertheless, with large volumes of data, mailboxes are bound to use up all the available space eventually. This may lead employees to delete emails to free up space. This deleted data is not recoverable in Microsoft Office 365 after a limited time period. To address this problem, back up Office 365 mailboxes for long-term storage and future restoration. This serves two purposes. First, backups ensure that Microsoft Office 365 data is protected against accidental deletion, ransomware attacks and insider threats. Secondly, users can delete emails from the user mailbox to clear space, safe in the knowledge that secure backups exist. If the need for old emails suddenly arises, employees can rapidly restore the necessary data. Office 365 email backups can be stored indefinitely, guaranteeing that your data is available whenever it is needed.

Businesses retain data for regulatory compliance and for potential legal proceedings. Most data protection laws focus on transparent consumer data use and financial reporting and stipulate how long data should be stored. Microsoft Office 365 addresses legal compliance with the native Litigation Hold feature, which freezes a mailbox or OneDrive files and folders to prevent deletion. However, if a regulatory body or court requests previously deleted data, Microsoft Office 365 offers no functionality to protect a business from penalties. The best way to ensure compliance with laws and regulations is to back up Office 365 data with NAKIVO Backup & Replication. Store these backups onsite or offsite according to local legislation.

Accidental deletions, rogue administrators and external threats expose data to loss, theft and ransomware attacks. These unwanted risks and threats can lead to operational disruptions and reputational losses for businesses. While the loss of personal data can irrevocably weaken customer trust, Microsoft Office 365 offers limited functions to address these issues. By backing up Microsoft Office 365 data, you build an effective disaster recovery plan and ensure business continuity. Create multiple backups stored on different devices to establish resiliency. Then, if data loss occurs, rapidly restore entire mailbox folders or individual objects directly back to the source. You can also mitigate the risk of rogue administrators by configuring role-based access control (RBAC) to limit users’ access.

Migrating from an on-premises Exchange Server setup to a hybrid or purely cloud Exchange Online deployment offers businesses greater operational efficiency. But it also poses significant data loss risks. Migrations are multistage processes in which administrators must carefully track the status of every user and mailbox. Any mistake or disruption exposes businesses to losing critical business data. Use NAKIVO Backup for Microsoft Office 365 to establish fail-safe mechanisms during migrations. NAKIVO Backup & Replication supports backups for Exchange Online mailboxes and machines running Exchange Server. If at any point, during or after the migration, administrators learn that data has been lost in the process, they can rapidly restore the items from the backups. Once the migration has been completed, repurpose the backups to ensure regulatory compliance and protect against security threats.

Large corporations can delegate Microsoft Office 365 backup and recovery to specific branches or business units. With the multi-tenancy functionality in NAKIVO Backup & Replication, this scenario can be implemented successfully by using the multi-tenant setup to create isolated environments (tenants) within a single software deployment. This setup simplifies data protection management for tenants and offers centralized control and visibility for administrators. Offloading some of the routine data protection activities helps maintain flexibility and short recovery times. The role-based access controls (RBAC) feature allows administrators to assign specific roles to tenants.