SharePoint Online Backup

Make sure the size of your backups is small to save on storage space requirements, produce less load on your network and minimize data loss. To achieve this, choose data protection solutions that support incremental backups. NAKIVO Backup & Replication performs incremental backups by default, meaning that only data that has changed since the previous backup session (that is, increments) is copied. Incremental backups also facilitate creating backups more frequently, thus reducing the risk of data loss. With data in Microsoft Office 365 SharePoint Online constantly changing, you need regular daily backups to retain full control over your data.

Make sure that your Office 365 SharePoint Online backups are only accessible to authorized employees to avoid unintentional errors and internal security threats. NAKIVO Backup & Replication allows you to assign roles to users within your infrastructure and grant them task-specific permissions. With role-based access control (RBAC), you can control the permissions and access levels of employees and this way protect your data from internal threats. You can enable view-only, run-only, full access or custom permissions for a user’s role. For example, you can grant a user the right to run recoveries, but limit access to all other operations.

Make sure to create a comprehensive retention policy to ensure that all online data vulnerabilities are addressed. With NAKIVO Backup & Replication, a recovery point is created after every successful backup to allow you to perform point-in-time restores of any corrupted or deleted items. Define your own retention policy by setting the number of recovery points that you want to keep, and rotate them on a daily, weekly, monthly and yearly basis. This way, you can keep both older data for compliance purposes and more recent data for instant recoveries without letting backups consume too much space.

Create bandwidth rules to control how much WAN/LAN bandwidth your backup jobs can consume. Backups are resource-intensive processes that are best performed during nonbusiness hours, which is, however, not always possible. The Bandwidth Throttling feature in NAKIVO Backup & Replication can help you prevent backup jobs from consuming all available bandwidth and affecting your production operations. When applied to a job, the bandwidth rule doesn’t let this job exceed the limit you specify. This way, you can set backup jobs to run at any time without letting them disrupt the concurrent processes.

Create a schedule of your backup operations to make sure that jobs are running the moment when your network is least busy. Prevent jobs from overlapping to avoid processing conflicts and network overloads. The best time to perform a backup is during nonbusiness hours. In addition, a thought-out schedule of backup jobs can help you reduce the need for manual intervention. Performing routine backup jobs manually is a time-consuming and error-prone process that should be optimized. NAKIVO Backup & Replication allows you to schedule backup jobs to start at a specific time automatically.

Ensure that you have access to your SharePoint Online data at all times by backing it up and storing the backups locally. With NAKIVO Backup & Replication you can perform regular backups and store them in a local folder for availability and almost instant recovery. With all your Microsoft Office 365 backups stored in a single local repository, you gain centralized control over your data and ensure that you can recover missing or corrupted emails, files, folders, lists and document libraries whenever you need them. Local storage also helps you meet legal compliance requirements for onsite data storage for certain types of data or industry-specific regulations.