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Why Use OneDrive for Business Backup
Microsoft Office 365 does not include a backup and recovery functionality, which means that your OneDrive for Business data is not safe just because it is in the cloud. The primary threats to your OneDrive for Business data are accidental and malicious deletions, ransomware attacks and retention policy gaps. NAKIVO Backup & Replication protects you against all these threats with incremental backups of your OneDrive for Business files and folders. Once you back up OneDrive for Business data, you can choose to store them on-premise for quick access and timely restores.
NAKIVO Backup & Replication makes it easy to recover what you need and how you need it. You can create up to 4,000 recovery points for each OneDrive backup. A recovery point preserves the data as of a certain point in time, allowing you to easily restore previous versions of files. To locate the files you need, you can use the advanced search feature to browse through backups. Once you have found what you are looking for, you can restore the OneDrive files or folders back to the original Microsoft 365 OneDrive or another authorized OneDrive.
Intuitive Web Interface
You do not need extensive technical expertise to back up and recover OneDrive for Business data with NAKIVO Backup & Replication. The web-based interface lets you perform all your data protection activities from a single pane of glass and provides step-by-step wizards for every part of the process. For simplified administration, you can apply all the advanced backup performance features from dropdown menus and schedule backups to automatically run on your preferred schedule. Accessible at any time and from anywhere, NAKIVO Backup & Replication is designed to make data protection simple and reliable for infrastructures of any complexity.
Regulations and legal proceedings may require you to retain specific types of data, store data onsite, or provide authorities with access to data. If you are unable to meet these obligations, you could face costly penalties. Fortunately, you can use NAKIVO Backup & Replication to back up Microsoft Office 365 accounts, ensuring that you have copies of important files stored on OneDrive, such as financial reporting documentation. You can send your OneDrive backup to local, onsite storage devices for reliable, quick access. Plus, for added simplicity, you can search your OneDrive for Business backups by file or folder name to easily find documents requested by investigators.
Improved RTOs and RPOs
NAKIVO Backup & Replication helps you meet both recovery point objectives (RPOs) and recovery time objectives (RTOs). With the option to perform backup jobs as often as every minute, you have the flexibility to achieve tight and predictable RPOs. NAKIVO Backup & Replication enables short RTOs by allowing you to recover specific files and folders from a OneDrive backup, removing the need to waste time restoring extra, unneeded data. You can locate the data quickly by searching backups according to file or folder name. Plus, once you have found the necessary item, you can restore the object directly back to the original OneDrive or any other authorized OneDrive.
Scale up or down the number of protected OneDrive for Business users with the flexible pricing model from NAKIVO Backup & Replication. You can protect thousands of Microsoft Office 365 accounts with a single deployment of NAKIVO Backup & Replication. You pay per user, giving you the flexibility to match your level of protection to changing business needs. This also ensures that you do not waste money on unused subscriptions.
How to Improve OneDrive Backup and Recovery with NAKIVO Backup & Replication
Create a Retention Policy
After each incremental OneDrive backup, NAKIVO Backup & Replication creates a new recovery point. You can use each recovery point to perform a point-in-time restore of your OneDrive for Business files and folders. With support for up to 4,000 recovery points, you can keep old versions of files and folders to ensure long-term recoverability. The recovery points can be rotated daily, weekly, monthly and yearly in accordance with the grandfather-father-son (GFS) scheme. This way, you can remove redundant data and centralize the data into single recovery points, resulting in lower storage requirements.
Schedule Backup Jobs
Data protection is often a complicated process that pulls IT personnel away from other tasks. NAKIVO Backup & Replication reverses this dynamic by offering you intuitive and powerful automation. Set routine backup jobs to automatically run on your preferred schedule, whether that is hourly, daily or on a custom timetable. Use Job Chaining to configure backup jobs to automatically begin after another is completed, removing the need to waste time waiting on tasks to finish. Monitor all your completed and future tasks on the Calendar dashboard to gain a centralized view of your data protection activities.
Keep Data Onsite
If you are worried about losing access to your files and folders held on OneDrive for Business, then store your data on-premise with NAKIVO Backup & Replication. You can perform backups regularly and store the backups locally for quick access and near-instant recovery. With your OneDrive for Business data in one place, you gain centralized control over your data as well as the assurance that your data is safe even in the event of application unavailability. This also helps if your business must keep data onsite to comply with national or industry regulations.
Limit Network Congestion
NAKIVO Backup & Replication provides bandwidth throttling so that you can perform data protection activities during office hours even if you do not have a top-class network connection. Data protection activities typically require a large amount of bandwidth, which can put a strain on your network and reduce the available bandwidth for core business operations. To counter this, use the bandwidth throttling feature to set a limit on how much bandwidth backups can use. If more bandwidth becomes available, you can always raise the limit or vice versa.
Mitigate Ransomware Attacks
Ransomware attacks encrypt your data, preventing you from accessing and using business-critical files. If you do not have accessible offline backups, you may be forced to pay large sums to regain access and resume business operations. To mitigate the risks of a ransomware attack, use NAKIVO Backup & Replication to back up OneDrive for Business data and store your backups locally. This way, if an attack occurs, you can simply restore the targeted data from your backups. For your recovery to be effective, you should perform backups regularly, thereby ensuring your backups are up-to-date.
Control Access to Backups
NAKIVO Backup & Replication provides role-based access controls (RBAC) helping you protect your OneDrive for Business backups from unauthorized access and reduce the risk of accidental deletions. Unauthorized access by insider threats, ransomware attackers and competitors can lead to malicious deletions and the disclosure of trade secrets. Accidental data loss becomes more probable with a higher number of users with access privileges. RBAC allows you to limit the number of users by giving employees specific permissions to perform certain data protection roles.
Frequently Asked Questions
Do I need to back up OneDrive for Business data?
Yes. While Microsoft Office 365 does offer version history and limited data retention to protect against quickly noticed user errors, these features are not substitute for a OneDrive backup solution. If you want to ensure data recoverability, you need a dedicated backup solution to protect your data against ransomware and accidental deletions.
Where are my Microsoft Office 365 backups stored?
Your Microsoft Office 365 backups and metadata are stored locally on a Backup Repository, which isolates your OneDrive for Business data from your Microsoft Office 365 account. This ensures that your data is protected even if your account credentials are compromised or your data is targeted by a ransomware attack.
How does OneDrive backup work?
NAKIVO Backup & Replication performs incremental backups of entire OneDrives, which can be stored on a local folder on a repository specifically designed for storing Microsoft 365 objects. You can perform all the necessary tasks, such as adding your Microsoft 365 account and creating a backup repository, with the step-by-step wizards on the web-based interface.
Can I use OneDrive for Business while a backup job is running?
Yes. You have complete access to OneDrive for Business while NAKIVO Backup & Replication performs a backup of Microsoft Office 365 data. Backup and recovery jobs are not visible to the user and do not cause any disruptions to the production environment. This means that scheduled backups occur in the background and do not affect application availability or performance.
How often can I run backups in NAKIVO Backup & Replication?
With NAKIVO Backup & Replication, you can back up OneDrive for Business data as often as every minute. You can also set routine backups to automatically run on a monthly, weekly, daily basis, or create a custom schedule that best fits your requirements.
Is Backup for Microsoft Office 365 available in the Free Trial?
Yes, the 15-day Free Trial includes every feature, including Backup for Microsoft Office 365, and does not have any capacity restrictions. See for yourself how easy it is to protect your virtual, physical, cloud and SaaS environments with NAKIVO Backup & Replication.
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