Global Search: Easily Find Unprotected Items in Your Infrastructure

When your virtual environment contains hundreds or thousands of virtual machines (VMs), finding a certain VM, backup, replica, job or other item might prove difficult. Performing a manual search can take a long time, and requires you to perfectly remember each item’s name as well as location. To complicate matters, items such as VMs can change their locations during migration. To simplify things, NAKIVO Backup & Replication 7.4 includes a new Global Search feature. Global Search can help you quickly find any items that are accessible from the interface of the product and take appropriate action. In this post, we will take a look at Global Search in more detail.

How Does Global Search Work?

You can access Global Search by clicking the magnifying glass icon in the web interface of NAKIVO Backup & Replication.

Locating Global Search in NAKIVO Backup & Replication

Using search filters

The Global Search interface has the following layout. The left pane includes seven categories: Backups, Replicas, Jobs & Groups, Protected Items, Unprotected Items, Backup Repositories, and Transporters. The search field is located at the top of the screen. A search phrase can be entered in this field. You can see the word “ubuntu” entered in the search field in the example below. Global Search is live, and displays results immediately; you don’t need to click anywhere. The instantly-delivered search results continue to be filtered after each new entered character. You can see how the search results are displayed in the screenshot below:

Global Search page in NAKIVO Backup & Replication

By default, all search categories are selected. You can uncheck the boxes for the categories in the left pane to narrow the search results based on your demands.

Filtered search results in NAKIVO Backup & Replication

Using symbols

Global Search supports using special wildcard characters such as the question mark (?) and the asterisk (*). The ? character stands for any single character. In the example below, you can see the “ubuntu1?a” string entered in the search field. The Global Search has returned jobs with names that include Ubuntu15a, Ubuntu16a, ubuntu11a.

Note that the search tool is not case-sensitive – “Ubuntu”, “UBUNTU” and “Ubuntu” would all bring the same results.

Using the question mark character in a Global Search of your virtual infrastructure

The * character can replace any character(s). This character stands for zero or more characters. In the next example you can see the “u*tu” string entered in the search field. The search results include items that have the word “Ubuntu” in their name as well as those that contain the word “future”. There are 0 symbols between u and tu in “future”, and there are 3 symbols between the two fragments in “Ubuntu”.

Using the asterisk wildcard character in Global Search.

Actions

The Global Search tool provides an easy and efficient way to perform actions with the search results returned. You can click any item from the results and see a list of possible actions you can take, as well as related information, in the popup menu. The lists of actions are different for different item types. In the example below, you can see the actions available for a backup that you can access from the search results interface.

Actions available for a backup item returned by NAKIVO Backup & Replication’s Global Search.

Bulk actions

You can use bulk actions for multiple related items selected from the list of search results, similarly to the way you can take action on a single item selected. In the example below, “Ubuntu” has been typed in the search string, and the jobs with names including “ubuntu” have been selected by ticking the Jobs & Groups checkbox. Now, the Bulk Action… button, located in the upper right corner beside the search bar, can be clicked. This example shows that you can run or stop all selected jobs. Different sets of actions are displayed for different item groups when using bulk actions. If there are no items selected, the Bulk Action… button is inactive.

Bulk actions can be performed on items of your virtual infrastructure in the Global Search results

One particularly useful bulk action in the Global Search results is the creation of a new Backup job to protect all unprotected VMs shown. The screenshot below shows how you can select the VMs (from your search results) that are not backed up or replicated in one click – the Unprotected Items checkbox.

Bulk actions for unprotected VMs with Global Search.

Use Cases of Global Search

Global Search is usually used in the following cases:

  • Finding VM backups, replicas, jobs, and other items that are accessible from the web interface of NAKIVO Backup & Replication in large virtual environments.
  • Identifying unprotected items and protecting them right from the search tab. You can select the unprotected VMs from within your results, as demonstrated on the screenshot above, and create backup or replication jobs for them using individual or bulk actions.

The Advantages of Using Global Search

  • Time savings. There is no need to spend time and search through the items in your virtual infrastructure manually. The Global Search tool can find the items you need quickly. All you need to do is type a search phrase in the search box.
  • Convenient and flexible management. There are several ways to access the items you need using Global Search. You can manage groups of items with bulk actions directly from the search results interface.
  • A way to monitor the level of protection of the entire infrastructure. You can open Global Search, type a part of the name and filter the unprotected results simply by ticking the checkbox for the Unprotected Items category.

Conclusion

NAKIVO Backup & Replication v7.4 includes a powerful Global Search feature that helps you quickly find any item you need simply by entering a name or a keyword into the search box. With the introduction of Global Search, using NAKIVO Backup & Replication becomes more convenient. Managing a large number of items in the product’s web interface is fast and easy. Overall, NAKIVO Backup & Replication v7.4, with a set of intuitive and flexible features, provides fast VM data protection processes while saving you time on management. As a result, you have a reliable solution with high performance. Download the full-featured Free Trial to try Global Search in your own environment.

Watch our video to learn how to simplify search for items on your inventory with NAKIVO Backup & Replication!

Global Search: Easily Find Unprotected Items in Your Infrastructure
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